Conclusion of contract: By completing and submitting the application form (electronically), the company hereby contracts various services. The contract is deemed concluded upon the organisersʼ written acceptance of this offer.
Technical Exhibition: By signing the application form, the sponsor/exhibitor accepts the safety regulations of both the organisers and the conference venue. The space used for the exhibition must be of the size and shape agreed with the organizers. The organizers must be informed of any additional requirements in good time; any such extras are only permissible once approved in writing. Passageways, escape routes, emergency lighting, fire extinguishers and other fire-fighting facilities must not be blocked, concealed or covered up. The floors and walls of the premises are to be treated carefully and left in a proper condition.
Liabilities: Organizer is not responsible for any damages in Exhibitorʼs assets, including but not limited to loss or destruction of those assets, arising during Exhibition, as well as build-up and dismantling of stands. Organizer is not responsible for any damages to representatives and visitors of Exhibitorʼs stand. Any claims from persons, who suffered any damages during visiting the stand, will be directed to Exhibitor. Exhibitor must dismantle and clear away the stand by the agreed time and return all furniture and fixtures hired.
Advertisements, extras, provisions: Printable files matching the specifications of the responsible printing contractor are to be supplied to the organizers by the date specified. Materials prepared by the sponsor/exhibitor himself must be previously accepted by the organizer and delivered to the venue on July 17, 2027.
Payment: Invoicing in the amount of 50% of the ordered services will take place following confirmation of the offer by the organizers. Payments must be made only through money transfer to Conferenceʼs account. Remaining amount due, including costs of companyʼs representatives, must be paid not later than March 31, 2027 with a money transfer to Conferenceʼs account, under pain of applicationʼs nullity.
Cancellation terms: Should a Sponsorʼs package or one or more partial services be cancelled, the organisers shall charge a cancellation fee of 50% before 31 March 2027 and 100% after 1 April 2027. Value added tax shall be added to all cancellation fees.
Additional regulations: Organizer reserves the right to implement additional regulations, which complement this policy, in case such a need arise. Additional regulations are binding at the moment they are delivered in writing to Sponsor / Exhibitor. In matters not regulated by this policy, law of The Republic of Poland applies and any disputes will be settled before Polish court.
